Live Oak Events's performance under this Agreement is contingent upon Client's execution of this Agreement and receipt of the Deposit.

Deposit: A non-refundable deposit of 50% of the Total secures your date. It is due with the signed Agreement within ten (10) business days of the final proposal. Your date is not held until the deposit is received.

Minimum Spend: The contracted dollar amount represents the minimum spend for your date and cannot be decreased.

Balance: The final invoice follows the final guest count and selections (Section 2). It may rise for added guests or selections, never below the Minimum Spend. The balance is due fourteen (14) days prior to the event, so 100% of the Total is paid two weeks ahead. If it is not received by then, Live Oak Events may cancel this Agreement, and the cancellation is treated as a Client cancellation under Section 5.

Card on File: Client keeps a credit card on file with Live Oak Events for incidentals, upgrades requested on the day, and market-rate adjustments under Section 3, and final charges after the event (additional guests, overages, loss or damage). Client authorizes Live Oak Events to charge it for those amounts. An itemized invoice is sent first, and the card is charged no sooner than five (5) business days after the event.

Menu Finalization: Final selections are due thirty (30) days prior to the event.

Final Guest Count: Required twenty-one (21) days prior to the event. A decrease in guests after this date will not decrease the price.

Unconfirmed Guests: Any guests exceeding the final confirmed count will be billed at two times (2x) the average contract price per guest.

The price is subject to increase based on:

Market Rates: If a market rate for an item increases by >10%, Client may agree to the price or select an alternative item provided by Live Oak Events. Notification will be sent seven (7) days prior to the event.

Operation Fee: A percentage of the final bill, stated on your proposal, covering insurance, one (1) hour of menu consultation, and one (1) on-site venue meeting. (Not a gratuity).

Operational Overages: Late/early set-up, additional service hours, parking, or loss/damage to materials (linens, glassware, etc.) not the fault of Live Oak Events.

Dishonored Checks: A $25 charge applies to any returned checks.

Live Oak Events provides TABC certified bartenders. We reserve the right to refuse service to any individual without proper ID (if they appear under 25) or anyone who appears intoxicated.

Service Limits: Policy precludes shots and "neat" drinks. Tasting stations are limited to one hour with 0.5oz pours.

Third-Party Bartending: If using a third party, Client must provide their TABC certifications and a COI. Live Oak Events will not provide equipment, ice, or garnishes to third-party services.

Indemnity: Client releases Live Oak Events from all liabilities related to alcohol consumption and agrees to indemnify the Company against claims arising from guest actions.

Client Cancellation:

- More than fourteen (14) days before the event: Live Oak Events retains the 50% deposit as liquidated damages. Anything paid above the deposit is refunded, and nothing further is owed.

- Fourteen (14) days or fewer before the event: Live Oak Events retains 100% of the contract total.

Force Majeure/Postponement: If circumstances beyond control (epidemic, war, act of God) occur, parties waive claims for damages. Client may postpone and receive a "Postponement Credit" (Total paid minus $500 fee and out-of-pocket costs), to be used within six (6) months.

Cancellation by Company: Live Oak Events may terminate for any reasonable reason; all amounts paid will be returned within ten (10) business days.

Live Oak Events requires an approved inclement weather plan (rain/heat/cold) for any outdoor venue.

Rain/Cold: Plan must be secured if the forecast is 30%+ two days before the event. Coverage and heating (if <50°F) are mandatory for staff safety and food integrity.

Extreme Heat: For temps >90°F, an indoor/air-conditioned workspace is required for the team.

Hazardous Waste: Live Oak Events will not handle or clean up bodily fluids or hazardous waste. This is the responsibility of the Client or Venue.

Live Oak Events is the exclusive provider of all food and non-alcoholic beverages (exceptions for licensed bakery desserts). All rental items (plates, glass, silver) must be procured through Live Oak Events unless otherwise approved (subject to a handling fee).

Property Damage: Liability for damage to Client property is limited to $200 per item.

Total Liability: Except for fraud or gross negligence, the Company's liability shall not exceed the amount received by the Company in the 12 months preceding the claim.

This Agreement is governed by the laws of the State of Texas. Exclusive venue for any dispute is Hays County, Texas.